Matching engine
- Keyword relevance ranking
- Workload balancing
- Exclusion rule filters
Core capabilities
- Smart reviewer matching: Rank by expertise keywords, past performance, response rate, and current workload.
- Automated invitation sequences: Primary invite, fallback reviewers, and decline handling without editor manual work.
- Reminder cadence: 3–7–14 day sequences with editor override and escalation to section editors.
- SLA dashboards: Bottleneck detection, aging manuscripts, and overdue decisions by section.
- Compliance logging: Timestamped audit trail for every invitation, reminder, review submission, and decision.
Automation workflow
- 01
Shortlist generation
Topic relevance scoring produces a ranked reviewer list with conflict checks.
- 02
Invitation & fallback
Smart sequences if invitations are ignored or declined — no manual chasing.
- 03
Review period monitoring
Automated reminders and escalations until review is submitted or reassigned.
- 04
Decision & archive
Full decision log attached to manuscript record for compliance and reporting.
Operational modules
Reminders
- SLA-based triggers
- Personalized templates
- Multi-role escalation
Analytics
- Turnaround by section
- Reviewer accept rates
- Issue cycle-time trends
Governance
- Exportable audit records
- Role-based traceability
- Compliance-ready reports
FAQ
Can editors still pick reviewers manually?
Yes. The system recommends; editors always retain final assignment control.
Does it work with OJS?
Yes — native OJS 3.x integration or standalone dashboard with manuscript sync.